Transportation Company
Transportation company with vehicle fleet management, driver scheduling, route planning, fuel tracking, and client invoicing
Included Modules
All freeEverything you need to run a Transportation Company, ready to go.
Customers
Customer management with CRM features, lifecycle tracking, tags, …
Expenses
Expense tracking, suppliers, and purchase order management
Fleet Management
Vehicle fleet tracking, fuel and maintenance
Invoicing
Create and manage invoices, credit notes, and billing
Tax Management
Tax rates, calculations and reporting
Pre-built Roles
2Role templates for a Transportation Company. Assign them to employees during setup.
Driver
Fleet Manager
Setup Guide
AI AssistantStep-by-step commands to configure your Transportation Company hub in minutes.
Setup Guide: Transportation Company
Configure your Transportation Company hub from scratch using the ERPlora AI Assistant. All commands below are sent to the Assistant at
/m/assistant/.
Step 1 — Describe your business
Send this as your first message to the AI Assistant:
Hi! I have a road haulage company in Antwerp. It's called "Scheldt Transport NV". We carry freight nationally with our own fleet of trucks. We manage the fleet, drivers, and client billing. I need to set up the full system.
The assistant will detect your business type and install the right modules. The hub will restart (1-2 min).
Step 2 — Configure everything
After restart, send this complete configuration message:
Perfect, modules are installed. Please configure everything:
- Business info: name "Scheldt Transport NV", address "23 Industrieweg, 2030 Antwerp", VAT number BE0789012345, phone 03 678 9012, email info@scheldttransport.be
- VAT: 21% not included in prices. Classes: Standard Rate (21%) for freight transport
- Payment methods: bank transfer, confirming
- Employees:
- Miguel Sanz (Driver, PIN 1234)
- Carlos Herrera (Fleet Manager, PIN 5678)
Execute everything without asking further questions.
Modules installed
| Module | Purpose |
|---|---|
| customers | Client database with rate cards and contracts |
| expenses | Fuel, tolls, and vehicle maintenance cost tracking |
| fleet | Vehicle fleet management with MOT, maintenance, and driver assignment |
| invoicing | Per-trip and consolidated monthly client invoicing |
| tax | Tax configuration — standard rate for freight transport |
Roles
| Role | Key permissions |
|---|---|
| Driver | view-only schedules, tasks |
| Fleet Manager | full fleet, schedules, view-only staff |
Typical use cases
- Manage vehicle fleet with MOT dates, service records, and documentation
- Assign drivers to routes with cargo information
- Track fuel and toll costs per vehicle
- Invoice clients per trip or consolidated flat monthly rate
Notes
Transport sector — standard VAT for road freight. Transport companies require a transport operator licence for each vehicle over 3.5t. A digital tachograph is mandatory and records must be retained on board for a set period. Truck drivers need a valid Certificate of Professional Competence (CPC). Carrier liability insurance covers goods in transit.
Start your Transportation Company with ERPlora
Create your free account and set up your business in minutes using the AI Assistant. No technical knowledge needed.