School / Academy
School or academy with student enrollment, class schedules, teacher management, attendance tracking, and parent portal
Included Modules
All freeEverything you need to run a School / Academy, ready to go.
Attendance & Clock-in
Employee attendance tracking and clock-in/out
Course & Class Management
Course catalog, class scheduling and instructor management
Invoicing
Create and manage invoices, credit notes, and billing
Schedules
Business hours, holiday schedules, and availability management
Staff
Staff profiles, schedules, and department management
Student Management
Student enrollment, records and academic tracking
Tax Management
Tax rates, calculations and reporting
Pre-built Roles
2Role templates for a School / Academy. Assign them to employees during setup.
Teacher
Admin
Setup Guide
AI AssistantStep-by-step commands to configure your School / Academy hub in minutes.
Setup Guide: School / Academy
Configure your School / Academy hub from scratch using the ERPlora AI Assistant. All commands below are sent to the Assistant at
/m/assistant/.
Step 1 — Describe your business
Send this as your first message to the AI Assistant:
Hi! I have a language academy in Dublin. It's called "Dublin Language Academy". We teach English, French, and German in group and individual classes. We have students of different ages and several teachers. I need to set up the full system.
The assistant will detect your business type and install the right modules. The hub will restart (1-2 min).
Step 2 — Configure everything
After restart, send this complete configuration message:
Perfect, modules are installed. Please configure everything:
- Business info: name "Dublin Language Academy Ltd", address "23 O'Connell Street, Dublin 1, D01 AB78", VAT number IE9012345T, phone 01 901 2345, email info@dublinlanguages.ie
- VAT: exempt from VAT for accredited language education. 23% for textbooks and digital materials
- Payment methods: monthly direct debit, card, bank transfer
- Employees:
- Sophie Martin (Teacher, PIN 1234)
- Carlos Jiménez (Admin, PIN 5678)
- Courses:
- English A1 (monthly €80), English B2 (monthly €85), English C1 (monthly €90), French A1 (monthly €80), Individual lesson 1h (€35), Annual enrolment fee (€30), Cambridge exam registration (€95)
Execute everything without asking further questions.
Modules installed
| Module | Purpose |
|---|---|
| attendance | Daily attendance tracking per class and student |
| course_mgmt | Course catalogue with levels, schedules, and content |
| invoicing | Monthly tuition billing and enrolment invoicing |
| schedules | Class timetable management |
| staff | Teacher management with subject assignments |
| student_mgmt | Student enrolment with level assessment and progress |
| tax | Tax configuration — exempt education, standard rate materials |
Roles
| Role | Key permissions |
|---|---|
| Teacher | view-only courses, view-only students, attendance, view-only schedules |
| Admin | full student management, courses, schedules, invoicing, attendance |
Typical use cases
- Manage student enrolment with initial level assessment
- Track daily attendance per class and generate reports for students or parents
- Issue monthly fees by direct debit with automatic arrears notification
- Manage class timetables to avoid teacher and room clashes
Notes
Education sector — language courses may be exempt from VAT if delivered by a recognised institution. Teaching materials (books) are typically zero-rated for physical books or taxed at the standard rate for digital access. Regular attendance is a condition for sitting official exams (Cambridge, DELF). Monthly direct debit simplifies billing management with large numbers of students.
Start your School / Academy with ERPlora
Create your free account and set up your business in minutes using the AI Assistant. No technical knowledge needed.