Gym / Sports Center
Gym with memberships, recurring fees, access control, class booking
Included Modules
All freeEverything you need to run a Gym / Sports Center, ready to go.
Cash Register
Cash register operations, shifts, and cash counts
Customers
Customer management with CRM features, lifecycle tracking, tags, …
Inventory
Stock management, movements, and inventory counts
Invoicing
Create and manage invoices, credit notes, and billing
Sales
Universal sales engine — transactions, payments, and reporting
Services
Service catalog, durations, and pricing
Staff
Staff profiles, schedules, and department management
Subscriptions & Memberships
Recurring billing, plans and membership management
Tax Management
Tax rates, calculations and reporting
Pre-built Roles
1Role templates for a Gym / Sports Center. Assign them to employees during setup.
Trainer
Setup Guide
AI AssistantStep-by-step commands to configure your Gym / Sports Center hub in minutes.
Setup Guide: Gym / Sports Center
Configure your Gym / Sports Center hub from scratch using the ERPlora AI Assistant. All commands below are sent to the Assistant at
/m/assistant/.
Step 1 — Describe your business
Send this as your first message to the AI Assistant:
Hi! I have a gym in Dublin. It's called "FitZone Sport Center". We offer a weights room, group fitness classes, and personal training. Members pay monthly fees and can book classes. I need to set up the full system.
The assistant will detect your business type and install the right modules. The hub will restart (1-2 min).
Step 2 — Configure everything
After restart, send this complete configuration message:
Perfect, modules are installed. Please configure everything:
- Business info: name "FitZone Sport Center Ltd", address "14 Pearse Street, Dublin 2, D02 YV14", VAT number IE2345678T, phone 01 678 9012, email info@fitzonedublin.ie
- VAT: 23% included in prices. Classes: Standard Rate (23%) for gym services
- Payment methods: direct debit (memberships), card, cash
- Employees:
- Rodrigo Murphy (Trainer, PIN 1234)
- Services:
- Basic monthly membership (€29.90/month), Premium monthly membership (€49.90/month), Personal training 1h (€40), Pack of 10 PT sessions (€350), Joining fee (€20), Day pass (€8), Yoga class (€8), Spinning class (€8)
Execute everything without asking further questions.
Modules installed
| Module | Purpose |
|---|---|
| cash_register | Counter payments for day passes and extras |
| customers | Member database with subscription and access control |
| inventory | Gym retail (supplements, merchandise) stock |
| invoicing | Monthly subscription invoicing and individual sales |
| sales | Retail and one-time service sales |
| services | Class catalogue with schedule and capacity |
| staff | Trainer management with class assignments |
| subscriptions | Recurring membership management and billing |
| tax | Tax configuration — standard rate for fitness services |
Roles
| Role | Key permissions |
|---|---|
| Trainer | appointments, view-only customers |
Typical use cases
- Manage member fees with automatic monthly direct debit
- Book group classes with capacity control and waiting list
- Control access for active members and suspend access on non-payment
- Sell personal training sessions and packs with usage tracking
Notes
Personal services sector — standard VAT for gym services. Recurring membership fees are managed with the subscriptions module, which generates automatic monthly invoices. The subscriptions module also manages automatic access suspension in case of non-payment. Class bundles have an expiry date to prevent indefinite accumulation.
Start your Gym / Sports Center with ERPlora
Create your free account and set up your business in minutes using the AI Assistant. No technical knowledge needed.