Car Rental
Car rental company with fleet management, reservation system, damage tracking, insurance management, and online booking
Included Modules
All freeEverything you need to run a Car Rental, ready to go.
Contracts
Recurring contracts and service agreements with renewal tracking
Customers
Customer management with CRM features, lifecycle tracking, tags, …
Fleet Management
Vehicle fleet tracking, fuel and maintenance
Invoicing
Create and manage invoices, credit notes, and billing
Reservations
Table and resource reservations with calendar view
Tax Management
Tax rates, calculations and reporting
Pre-built Roles
2Role templates for a Car Rental. Assign them to employees during setup.
Rental Agent
Fleet Manager
Setup Guide
AI AssistantStep-by-step commands to configure your Car Rental hub in minutes.
Setup Guide: Car Rental
Configure your Car Rental hub from scratch using the ERPlora AI Assistant. All commands below are sent to the Assistant at
/m/assistant/.
Step 1 — Describe your business
Send this as your first message to the AI Assistant:
Hi! I have a car rental company at the airport in Faro, Portugal. It's called "Algarve Rent a Car Lda". We rent vehicles by the day to tourists and businesses, with fleet management, insurance, and online reservations. I need to set up the full system.
The assistant will detect your business type and install the right modules. The hub will restart (1-2 min).
Step 2 — Configure everything
After restart, send this complete configuration message:
Perfect, modules are installed. Please configure everything:
- Business info: name "Algarve Rent a Car Lda", address "Faro International Airport, Terminal Building, 8005-139 Faro", VAT number PT123456789, phone 289 345 678, email info@algarverentacar.pt
- VAT: 23% included in prices. Classes: Standard Rate (23%) for vehicle rental
- Payment methods: card, bank transfer, online payment
- Employees:
- Catarina Rodrigues (Rental Agent, PIN 1234)
- Tiago Ferreira (Fleet Manager, PIN 5678)
Execute everything without asking further questions.
Modules installed
| Module | Purpose |
|---|---|
| contracts | Rental contracts with terms, damage policy, and insurance |
| customers | Customer database with driving licence validation |
| fleet | Fleet management with vehicle status, maintenance, and availability |
| invoicing | Issue rental invoices and deposits |
| reservations | Reservation system with availability calendar and booking |
| tax | Tax configuration — standard rate for vehicle rental |
Roles
| Role | Key permissions |
|---|---|
| Rental Agent | reservations, customers, sales, cash register, view-only fleet |
| Fleet Manager | full fleet management, maintenance |
Typical use cases
- Manage online and counter reservations with fleet availability calendar
- Record pre and post-rental damage with photos attached to the contract
- Control preventive maintenance for each vehicle (MOT, services)
- Manage included insurance and optional extras (GPS, child seat)
Notes
Automotive sector — standard VAT for vehicle rental. The rental contract must include insurance terms, damage excess, and fuel policy. Vehicle pick-up and return must be recorded with photos to avoid disputes. Extras (additional driver, GPS, full cover insurance) should be configured as options in reservations.
Start your Car Rental with ERPlora
Create your free account and set up your business in minutes using the AI Assistant. No technical knowledge needed.